BUSINESS WITH UNIVERSITY STORES

The University Stores Stockroom carries over 5000 items and is responsible for meeting the supply needs of the colleges, departments and programs of MSU. University Stores stocks and dispenses items that are commonly used, may be difficult to obtain, and/or are required to be immediately available to departments. The consolidation of university purchases results in lower costs for all departments. Requested supplies are delivered to individual buildings or are available at the counter. MSU employees, students, alumni and retirees may also make personal-use purchases at the counter.

How do I place a stock order through University Stores?

• Telephone orders can be placed by dialing (517) 355-1700.
• Fax a completed Stores Stock Requisition Form to (517) 355-8308.
• Authorized Web Requisitioners may submit orders via the Web.
• Orders can be placed at the Service Counter between 7:30 a.m. and 5 p.m. Monday through Friday.

For all orders, the following information must be provided:

• Department name
• Department number
• Account number
• Delivery address
• Stock number
• Quantity

Open Orders (Non-Stock Orders) offer a quick and easy way to buy supplies not available from University Stores stock. This program offers approximately 200 vendors to choose from, a streamlined ordering process with substantial vendor discounts, and an experienced staff to assist you. Our Web site features a complete vendor listing and a copy of the non-stock order form.

How do I obtain an Open Order (Non-Stock) release number?
Local Vendors:
Release numbers for local vendors are available by dialing 353-5392 or 355-1700, Extension 220.  Please have the following information ready when you call:

• Vendor
• Item description
• Approximate cost for each item
• Department name
• Account number
• Department address
• Department telephone number

Out-of-town Vendors:
Release numbers for out-of-town vendors, regardless of value, are issued at Stores by faxing or sending a completed "Non-Stock Open Order" form to the Open Order Department. Please make sure you include the following information:

• Vendor
• Item description
• Item number
• Approximate cost for each item
• Department name
• Account number
• Delivery address
• Department telephone number

Equipment Rental is a program offered by Stores to fill temporary or emergency needs for equipment.  A monthly rental charge is assessed and appears on your monthly Stores' billing statement. We are always looking for new ideas to expand our rental capabilities and welcome any suggestions.

How do I rent a pager?

To rent a pager, send an e-mail request with the following information to emailstores@usdwp.msu.edu

• Type of pager (numeric/voice/alphanumeric/two-way)
• Department name
• Account number
• Name of person responsible for account number
• Telephone number
• Address

As soon as the pager is activated, a return e-mail will be sent with the pager number and pickup information.

How do I rent office equipment?

To rent office equipment, call 355-1700, Extension 195 or send an e-mail request with the following information to emailstores@usdwp.msu.edu. We carry dictation equipment, fax machines, interactive whiteboards, multimedia projectors and typewriters. Depending on availability, these items are available for same-day pickup or delivery.

• Type of office equipment needed
• Department name
• Account number
• Name of person responsible for account number
• Telephone number
• Address
• Dates needed

How do I rent hampers?

Call 355-1700 Extension 195, or send an e-mail to emailstores@usdwp.msu.edu stating the hamper size and length of time needed. There are approximately 60 hampers available. We recommend calling ahead to check on availability. In-stock hampers will be delivered within 24 hours.

The Lease Purchase program’s objective is to provide a financing option for departments. The program requires a contract of one to five years, but may be paid off at any time by paying the balance (principal plus current month's interest). The current interest rate is 6%. For more information, call 355-1700, extension 195.

Any lease placed outside of the University is subject to taxation from the city of East Lansing at 8%—in addition to often higher rates, fees and early payoff penalties.

How do I initiate a lease purchase?

After calling University Stores for approval, departments must complete a Purchasing Requisition Form following the instructions on the reverse side of the form, with the following differences:

• In the body of the requisition, the statement "to be leased through Stores over __ years" must be included.
• The requisition, once approved, should be sent to University Stores Lease Program, 101 Angell Building.
• If you are initiating the lease via the online purchasing requisition system, type "to be leased through Stores over ____ years" in the internal notes.